For mechanical & HVAC contractors
Tag off-brief work
before the truck rolls.
Outbrief is a field-side scope-change capture tool. A supervisor on the jobsite snaps a timestamped, geo-tagged photo, writes one or two lines about what wasn't in the original brief, and hits send. The entry lands in the project manager's queue, tagged billable scope, with evidence attached — ready to flow into Sage, QuickBooks, Foundation, or whatever stack you already invoice from.
No ticket template. No permission chain. No app to learn. Single workspace, single button.
- Captured
- Today, 2:14 PM
- Geo-tag
- 41.884°N · 87.636°W
Not in original brief
"Routed duct had to swing around new condensate line on south wall. +14 LF flex, mastic at the joint, two extra hangers."
PM queue · 3 open
Mid-mechanical-room, one-thumb workflow. Average entry: 38 seconds.
Why it matters
The margin your
Monday meeting
never sees.
Trade contractors lose real margin to unbilled change orders that were only ever mentioned verbally — on the rooftop, in the mechanical room, over a tailgate chat at 4:55 PM. The foreman knows, the PM means to write it down, the invoice goes out, and the compressor swap, duct reroute, or after-hours emergency call-out quietly dissolves into job cost.
Outbrief exists to make those moments impossible to forget by Monday morning.
~28%
of mechanical change orders are absorbed into job cost, never invoiced.
38 sec
to log a terse, evidence-stamped Outbrief from the field.
Monday
is the deadline. Anything later reads as overhead, not scope.
How it works
One thumb, one job, one sentence.
Outbrief was built to do one thing very fast. Not another multi-tab workflow the crew never opens in the moment — a narrow, mechanical-trade-aware handoff.
- Step 01
Snap
Open Outbrief. The camera is already on. The timestamp, geo-tag, and crew ID stamp themselves onto every shot — automatically, no toggles.
- Step 02
Note
One line is enough. "Rerouted 14 LF flex around new condensate line." Trade jargon stays in the field; the PM reads it like a punch-list addendum.
- Step 03
Send
Hit send. The brief lands in the PM's queue, tagged billable scope, with the photo and GPS pinned to it — ready to flow into your invoicing stack.
No ticket template. No permission chain. No second app to teach a foreman on a Friday.
Where it fits
One thing.
On purpose.
Outbrief sits next to, not inside, the heavier suites on your tech stack. If your field crews already use a broader platform for tickets and dispatch, Outbrief does the one job that platform doesn't — capture the verbal add, in the moment, with evidence.
Outbrief is intentionally narrow. The first time a foreman logs a compressor swap the platform was quietly absorbing, it pays for itself.
Fit & pricing
Priced for the shop floor,
not the board room.
Single seats priced in line with adjacent tools and well under per-seat platforms like FieldPulse. One seat per active supervisor is usually enough.
Smaller shops pay one flat number per month — Projul-flavored, no per-seat math, no surprise tier jumps when you bring on a second foreman.
A short annual term, no auto-magic: when it stops paying for itself you leave, no contract fight.
Questions we hear before signing on
FAQ
Ready when you are
The first brief is the one you would have lost next quarter.
Tell us what your field crew looks like and we'll send a one-page fit note back — no demo gauntlet, no fifteen-minute sequencing call.
Outbrief · built for mechanical and HVAC contractors.
Reach the team at outbrief-2@polsia.app